Clay County court docket records list every hearing, filing, motion, and ruling made in cases filed in Clay County, Florida. The Clay County Clerk of the Circuit Court in Green Cove Springs keeps these records for criminal, civil, family, traffic, and probate cases.
Anyone can look at these records online or in person. This page explains how the docket system works, where to look for case details, and what each docket entry means.
What a Clay County Court Docket Shows
A court docket is a timeline of a case. Each time a party files a paper, the court schedules a hearing, or a judge makes a ruling, a new entry is added. The docket tells you:
- Names of the people in the case (plaintiff, defendant, petitioner, respondent)
- The case number
- Type of case (criminal, civil, family, traffic, probate)
- Filing dates
- Hearing dates and court room numbers
- Orders and judgments
- Attorney names
Every case filed in Clay County has a docket. New entries get added as the case moves through the court system.
Clay County Clerk of Court Office Details
The Clay County Clerk of the Circuit Court is the office that manages all docket records. This office files new cases, assigns case numbers, schedules hearings, and stores every court document.
Address: 825 N. Orange Avenue, Green Cove Springs, FL 32043
Phone: (904) 269-6302
Website: clayclerk.com
Office Hours: Monday through Friday, 8:00 AM to 5:00 PM (closed on weekends and state holidays)
The clerk’s office is in the Clay County Courthouse in Green Cove Springs. Walk-in visitors can use public computers to search docket records. Staff at the front desk answer questions and help with records that are not yet online.
How to Search Clay County Court Docket Records Online
The clerk’s website at clayclerk.com has a free search tool. You do not need an account. You can look up cases by name, case number, or filing date. The tool shows docket entries, hearing schedules, and case status.
Follow these steps to search online:
- Go to clayclerk.com
- Click on “Court Records” or “Case Search” in the menu
- Pick your search type: name, case number, or date range
- Type the name or number in the search box
- Click “Search”
- Pick the correct case from the list of results
- View the docket entries and case details
Basic case lookups are free. The system works 24 hours a day, 7 days a week.
How to Search by Case Number
Searching by case number gives the fastest, most exact results. Clay County case numbers follow a Florida format. For example:
- Criminal cases: 2024-CF-000123
- Civil cases: 2024-CA-000456
- Family cases: 2024-DR-000789
- Traffic cases: 2024-TR-000321
- Probate cases: 2024-CP-000654
Type the full case number in the search box. The system takes you straight to the docket for that case. This method works best when you already have the case number from a court notice or another document.
How to Search by Name
Searching by name works when you do not know the case number. The clerk’s tool searches across all cases in Clay County. Type the last name first, then the first name. You can also add a middle name or initial to narrow the results.
Common tips for name searches:
- Try different spellings
- Search without middle names
- Use a date range to cut down the number of results
- Check both the plaintiff and defendant fields when looking at a case
Some people use a nickname or a different legal name in court. The docket shows the legal name on the case file.
Types of Cases on the Clay County Docket
Clay County handles five main case types. Each type has its own docket section in the clerk’s system.
Criminal Court Docket
Clay County criminal court docket entries cover felony and misdemeanor cases. Felonies go to circuit court. Misdemeanors go to county court. The docket shows charges, plea dates, trial dates, and sentencing. Defendants, lawyers, and victims check this docket for case updates. Common entries include:
- Arraignment dates
- Bond motions
- Plea agreements
- Pre-trial conferences
- Verdicts and sentences
Civil Court Docket
Clay County civil court docket records cover disputes between people or businesses. These include contract problems, property damage, personal injury, and debt collection. Cases asking for $50,000 or less go to county court. Cases asking for more than $50,000 go to circuit court. The docket shows complaint filings, answer deadlines, motion hearings, and final judgments.
Family Court Docket
Clay County family court docket entries cover divorce, child custody, child support, adoption, and domestic violence. Family cases stay sealed in some situations. The clerk’s website shows basic docket info for family cases but keeps sensitive records private. Common entries include:
- Petition for dissolution of marriage
- Custody evaluations
- Support orders
- Hearing dates for mediation
- Final judgments
Traffic Court Docket
Clay County traffic court docket records cover traffic tickets, driving offenses, and DUI cases that qualify as misdemeanors. Drivers can look up their case to find court dates, fine amounts, and required classes. Most traffic cases can be paid online. The docket shows:
- Citation number
- Court appearance dates
- Plea options
- Payment deadlines
- Completion of traffic school
Probate Court Docket
Clay County probate court docket entries cover wills, estates, and guardianship. After someone dies, the family files a probate case to handle the estate. The docket shows filings, creditor claims, and the final distribution of property. Common entries include:
- Petition for administration
- Inventory of assets
- Creditor notices
- Final discharge
Reading and Understanding Docket Entries
Clay County docket entries use short codes and dates. Each line shows the date, a short description, and the judge or clerk who made the entry. Here is a sample entry:
03/15/2026 – MOTN – Motion to Compel Discovery filed by Plaintiff – Judge R. Anderson
This means on March 15, 2026, the plaintiff filed a motion asking the court to order the other side to share documents. The judge assigned to the case is R. Anderson.
Common abbreviations in Clay County dockets:
| Code | Meaning |
|---|---|
| PET | Petition |
| MOTN | Motion |
| ORD | Order |
| HEAR | Hearing |
| JDGMT | Judgment |
| DISPO | Disposition |
| CONT | Continued |
If an entry is not clear, call the clerk’s office at (904) 269-6302 for help.
Clay County Court Docket Schedule and Hearings
Clay County court docket schedules list all hearings for the week. The clerk’s website has a daily docket and a weekly calendar. You can see:
- Judge name
- Court room number
- Time of hearing
- Case number
- Type of hearing (arraignment, motion, trial, sentencing)
The daily docket gets posted by 5:00 PM the day before. The weekly docket covers Monday through Friday. The schedule changes often. Check it the day before your hearing to confirm the time and court room.
How to Get Certified Copies of Docket Records
Certified copies of Clay County docket records carry the clerk’s seal. Courts, government agencies, and other states often need certified copies. You can order them in three ways:
- Online: Go to clayclerk.com and use the certified records order tool
- In person: Visit the clerk’s office at 825 N. Orange Avenue, Green Cove Springs
- By mail: Send a written request with the case number and your contact info to the clerk’s office
Bring a photo ID for in-person orders. Mail orders need a copy of your ID and a self-addressed stamped envelope.
Clay County Court Docket Fees
Basic docket searches are free. The clerk charges fees for copies and certified records. The current fee list (2026):
| Service | Fee |
|---|---|
| Online case search | Free |
| Public computer use at clerk’s office | Free |
| Photocopy, per page | $1.00 |
| Certified copy, per document | $7.00 |
| Authentic court record | $25.00 |
| Federal E-File fee (where required) | $2.00 per filing |
Fees can change. Call (904) 269-6302 to confirm the current rates before placing your order.
Florida Public Records Laws for Clay County Dockets
Florida law makes court docket records public. Chapter 119 of the Florida Statutes says any person can view or copy public records. You do not have to give a reason for the request. The clerk must provide the records you ask for.
Some docket records stay sealed. Florida Rule of Judicial Administration 2.420 lists the cases that are not public:
- Juvenile cases
- Adoption records
- Mental health commitment cases
- Substance abuse treatment records
- Sensitive personal data (Social Security numbers, bank accounts)
The clerk redacts personal data from public docket records. Administrative Order AOSC24-65 sets 15 user roles for electronic docket access. The general public can view case numbers, party names, and docket entries without an account.
E-Filing Documents in Clay County
The Florida Courts E-Filing Portal handles most filings in Clay County. More than 770,000 users file through this system. Lawyers and people who represent themselves can use the portal.
E-filing steps:
- Create an account at myflcourtaccess.com
- Pick Clay County as the court location
- Pick the case type (civil, criminal, family, etc.)
- Upload your PDF document
- Pay the filing fee with a credit card or e-check
- Get a confirmation email with your filing date
Documents filed online show up on the docket the same day. The clerk stamps the filing time and adds it to the case file.
Common Problems When Searching Clay County Dockets
Some docket searches do not return results. Here are the most common reasons and how to fix them.
Old records not online: Cases filed before 2000 may not be in the digital system. Visit the clerk’s office in person. Staff can pull paper files from storage.
Wrong name format: The search tool looks for the legal name. Try a different spelling or a maiden name.
Sealed cases: Sealed cases do not show up in public searches. Only the people named in the case, their lawyers, and the judge can see sealed docket entries.
System maintenance: The clerk’s online system goes offline for updates on weekends. Try again on Monday morning.
Typos in the case number: One wrong digit in the case number returns no results. Double-check the format.
If these steps do not work, call the clerk’s office at (904) 269-6302 during business hours.
Nearby Counties and Cross-County Searches
Clay County borders several counties in northeast Florida. The clerk’s tool only covers Clay County cases. If you need a docket from a nearby county, use that county’s clerk website.
| County | Clerk Website |
|---|---|
| Duval County | duvalclerk.com |
| Nassau County | nassauclerk.com |
| Bradford County | bradfordclerk.com |
| Putnam County | putnamclerk.com |
| St. Johns County | stjohnsclerk.com |
All nearby counties are part of the 4th Judicial Circuit along with Clay County. Appellate docket records go through the Florida ACIS portal at acis.flcourts.gov.
Tips for Faster Clay County Docket Searches
Use these tips to save time on docket searches:
- Bookmark the direct search link on clayclerk.com
- Save the case number after your first search
- Sign up for e-mail alerts on your case (lawyer feature)
- Check the daily docket the night before a hearing
- Use the exact legal name when searching by party
- Keep a printed copy of docket entries for your records
These steps cut down search time and make sure you do not miss any docket updates.
Clay County Court Docket Quick Reference
| Item | Details |
|---|---|
| Main Office | Clay County Clerk of the Circuit Court |
| Address | 825 N. Orange Avenue, Green Cove Springs, FL 32043 |
| Phone | (904) 269-6302 |
| Website | clayclerk.com |
| Hours | Monday–Friday, 8:00 AM to 5:00 PM |
| Judicial Circuit | 4th Circuit (Clay, Duval, Nassau) |
| Court Types | Circuit Court, County Court |
| Public Access | Free online search, in-person terminals |
| E-Filing Portal | myflcourtaccess.com |
Frequently Asked Questions
The questions below cover the most common docket search issues Clay County residents ask. Each answer is based on Florida law and the clerk’s current office practices as of July 2026.
How often is the Clay County online docket updated?
The online docket updates the same day the clerk files a new document. Filings made in person before 4:00 PM appear in the system the same evening. Filings made after 4:00 PM show up the next business day. E-filings go live the same day. The daily docket calendar posts by 5:00 PM the day before hearings.
Can I see sealed case information in Clay County?
Sealed cases are not public. The clerk hides docket entries, party names, and documents in sealed cases. Only the people named in the case, their attorneys, and the judge can see sealed records. To unseal a case, a party must file a written motion and get a court order.
What if I cannot find a case number I know exists?
Call the clerk’s office at (904) 269-6302 with the full name and year the case was filed. The clerk’s office staff can search the master index for paper-only cases that are not in the digital system. Some cases filed before 2000 still sit in paper storage and take 24 to 48 hours to retrieve.
Are juvenile court docket records public in Clay County?
Juvenile case dockets stay confidential under Florida Rule 2.420. The public cannot view the docket entries, court documents, or hearing schedule. Parents, guardians, and the children themselves can request access with proper ID. Lawyers for the children can also view the records.
Can I get a refund on filing fees if my case is dropped?
Clay County courts do not refund filing fees once a case is filed, even if the case gets dropped or dismissed. The fee covers the clerk’s work to open the file and add the case to the docket. You can file a written request for a fee waiver in cases of proven financial hardship.
How do I know if someone filed a case against me?
You can search Clay County docket records by your own name. The clerk’s online tool shows new civil and criminal cases the same day they are filed. You can also sign up for the Florida E-Filing Portal alert system, which emails you when a new filing uses your name or case number.
Is there a mobile app for Clay County docket searches?
Clay County does not have a separate mobile app. The clerk’s website at clayclerk.com works on mobile browsers. You can also use the Florida Courts E-Filing Portal at myflcourtaccess.com from a phone. Both sites work on iOS and Android browsers without extra software.